Please attach your photo (squared, max 6 MB, jpg or png) *
Please attach the company logo (squared, max 6 MB, jpg or png) *
Commercial name of the company you represent, as you wish to be shown (lowercase and capital letters included) *
Position/Title *
Corporate Email *
Web *
Inspirational phrase you can relate (e.g:"passionate about gastronomy and travel"). *
Brief company description (max 500 characters) *
Type of participant *
Country *
Telephone country code *
Telephone number (direct line) *
Office phone *
City *
Food allergies or intolerances
BUYER
Type of company you represent: *
Number of employees: *
How many domestic events do you organize on average per year? *
How many international events do you organize on average per year? *
For how many of your international events does your agency use Luxury hotels and high-end MICE services? *
Average number of participants at your international events (reference of pre-covid period) *
Number of participants at your largest international event (reference of pre-covid period) *
What type of events do you mostly organize?: Meetings, Conventions, Congresses, Launch Products, Road Shows, Incentives (please write the 3 most usual types, in order of importance) *
What is the annual turnover/budget for events of your agency/company? *
What is the average budget per delegate for your international events? (excluding airfare) *
Please indicate the 3 countries you mostly organize events in *
Please provide us reference of 3 events organized abroad between 2019 and 2022. (This info will not be public)
Example:
Hotel: (text) City: (text) Average assistants: (text) Contact details of the Project manager who attended you: (text)
Spanish Destinations of your interest *
Madrid
Barcelona
North coast: Galicia, Asturias, Cantabria, Basque Country
Inland north: Castile & Leon, La rioja, Navarre, Aragon
Mediterranean northeast: Catalonia
Mediterranean east: Valencia
Mediterranean south: Andalusia, Murcia
Inland south: Castilla-la Mancha, Extremadura
Balearic Islands
Canary Islands
Portuguese Destinations of your interest *
Lisbon
Cascais/ Estoril
Oporto
Alentejo
Algarve
Madeira
Azores
What kind of MICE services are you mostly interested in meeting with in this Forum? *
Convention Bureau
Hotels chains or groups
Hotels
Special Venues (no accommodation)
Convention Center
Catering services
Tecnology for events
Audio-Visual Production
Furniture and decoration
Team-Building/Outdoor activities
Shows/Master of Ceremony
Transportation
Wine Tourism
MICE services Sales Reps
Local DMC
Staff for events
Merchandising
What kind of Luxury hotels are you interested in meeting with in this Forum? *
City Hotels
Seaside Hotels
Golf Hotels
Resorts
Boutique Hotels
Country side hotels
Convention Hotels
Please fill down the two departure airport options in order to book tour flight to Madrid. The first one will be considered your main preference. *
Flights will be organized on your behalf. We will endeavour to provide flights from the airports of your choice. However, the final decision will rest with IBERIAN MICE FORUMS. Please make sure you can travel on the dates you have selected to attend. Our operations team will be in touch with further details.
Iberian MICE Forums will cover up to 300 € of your return ticket.
SUPPLIER
Select your category: *
Registration fees IMF Luxury Edition: *
Fiscal Data - Company Name *
Fiscal Data - Tax address *
Fiscal Data - VAT Number *
1. Individual Hotel
Hotel category *
Nr. of rooms *
Nr. of meeting rooms *
Largest meeting room / m² *
Outdoor event space / m² *
Do you have a Convention Center? If yes, please indicate *
Maximum theater / cocktail / banquet capacity (pax) *
Distance to city center - km *
Distance to the train station - km *
Nearest airport (IATA code - km) *
2. Hotel Chain
Nr. of MICE 5* hotels / Total nr. of rooms *
Nr. of MICE 4* hotels / Total nr. of rooms *
Nr. of MICE hotels with the largest capacity / Nr. of rooms *
Hotel with the largest meeting room *
Locations in Spain, Europe and America *
3. Congress Center / Convention Center
Indoor / outdoor area (m2) *
Surface area of the largest room *
Number of auditoriums *
Auditorium capacities (nr. of seats) *
Number of other halls *
Maximum capacity of the largest room (m2) *
Other cocktail / banquet capacities (pax) *
Own kitchen / External catering *
Distance to city center - km *
Distance to the train station - km *
Nearest airport (IATA code - km) *
4. Exhibition Center
Indoor / outdoor area (m²) *
Surface area of the largest hall (m²) *
Number of halls *
Maximum capacity in theatre / cocktail / banquet (pax) *
Own kitchen / external catering *
Distance to city centre - km *
Distance to the train station - km *
Nearest airport (IATA code - km) *
5. Special Venue
Maximum capacity (m²) *
Indoor / outdoor (m²) *
Nr. of meeting rooms *
Largest room capacity / m² *
Own kitchen / External catering *
Other interesting features
Distance to city center - km *
Distance to the train station - km *
Nearest airport (IATA code - km) *
6. Event agency
Location of the offices *
Number of employees: *
Do you organize hybrid or virtual events? *
Average number of participants in your events: *
Type of events organised (Indicate % of each organised event): Conventions: x %, Congresses: x %, Fairs/Exhibitions: x %, Conferences/Seminars: x %, Incentives: x %, Product launches: x %, Road-shows: x %, Luxury events: x % *
Services offered: *
7. Representation Company
Office locations *
5* Hotels represented / Locations *
4* hotels represented / Locations *
Unique spaces represented / Locations *
Hotel with the largest capacity / Nr. of rooms *
Hotel with the largest meeting room / m² *
Largest capacity unique space / Max. capacity in theater / cocktail / banquet (pax) *
Destinations represented *
8. Convention Bureau / Tourist Board
International Airport *
Nr. of 5* Hotels *
Nr. of 4* Hotels *
Nr. of Exhibition and Congress Centers *
Nr. of Venues / Restaurants *
Nr. of PCOs *
Nr. of DMCs *
Nr. of Catering Companies *
Nr. of Transport Companies *
Nr. of ancillary service providers *
Maximum auditorium capacity at destination *
Name of the congress venue with the largest capacity *
9. Event Technology
Location of offices *
Destinations operated *
Type of services offered *
Virtual event services *
Languages spoken *
10. Audiovisual Production
Office locations *
Destinations operated *
Type of services offered *
Languages spoken *
11. Transport
Office locations *
Destinations operated *
Type of services offered *
Languages spoken *
12. Team Building / Outdoor Activities
Office locations *
Destinations operated *
Type of services offered *
Languages spoken *
13. Furniture and/or decoration for events
Location of offices *
Destinations operated *
Type of services offered *
Languages spoken *
14. Catering
Location of offices *
Operated destinations *
Own venues *
Type of services offered *
Languages spoken *
15. Staff for events
Location of offices *
Destinations operated *
Type of services offered *
Languages spoken *
16. Shows and/or speakers for events
Location of offices *
Destinations operated *
Type of services offered *
Languages spoken *
17. Printing / Signage
Office locations *
Destinations operated *
Type of services offered *
Languages spoken *
Covid Digital Vaccination Certificate
At this meeting, there will be NO pre-antigen testing. Therefore, please upload your Covid digital vaccination certificate in pdf (it will be visible only to members of the organization). Otherwise, you will have to present a negative antigen test pe
Covid 19 vaccine Certificate, please attach (pdf or jpg, max 6 MB)
I do not hold a Covid 19 vaccine Certificate. I will show a negative antigen test taken maxium 48 hours prior to the begining of the event.
TERMS AND CONDITIONS FOR SUPPLIERS
I confirm that I have read and agreed to the acceptance, confirmation of place and payment terms and conditions below: *
ACCEPTANCE OF APPLICATION: Once the registration form is completed, your application will be evaluated by the Iberian MICE Forums team before confirming your Supplier place, within a maximum of 48/72 hours. Iberian MICE Forums reserves the right to deny your registration in case your company does not meet the criteria to participate in the event. CONFIRMATION OF SUPPLIER PLACE: Confirmation of your place will be done via e-mail. Once you receive the e-mail confirmation, the payment of the participation fee is due. PAYMENT CONDITIONS: Once your place is confirmed, an invoice will be issued for the total amount of the participation fee. Payment must be made at the latest 15 days prior to the beginning of the Forum.
Terms and conditions for buyers
I confirm that I have read and agree to the Terms and Conditions below: *
ACCOMODATION: Complimentary accommodation will be booked for you during the Forum dates in one of the official Luxury host hotels. The organization will inform you about the accomodation details.
CANCELLATION CONDITIONS: Once your hosted buyer place is confirmed and your flight ticket is issued, in case of cancellation of your participation regardless the reason, you will incur in the following cancellation expenses: cost of your return plane ticket and accommodation cancellation charges (if applicable, according to the hotel's cancellation policy).
